Committee Roles & Responsilbilites

Every hockey club has a group of people that give up their time to make the day to day running of the club go as smoothly as possible. But have you ever wondered exactly what those roles were? If you want to know what members of the committee are responsible for then all the information you need should be on this page. If you want to know who has these roles at the moment then go to the contacts page in the Clubhouse section.

The management structure of the Hockey Club consists of a Board of Directors and a Main Committee.

Board of Directors

Responsible for the administration of the club and are elected to the Board by the AGM. There are four titled Directors: Treasurer, Men's Players Representative, Women's Players Representative and a Veterans Players Representative; plus up to 6 further Directors. The responsibilities of the individual Directors can be allocated as the Board decides from time to time. The Directors appoint a Chair from among themselves and also appoint the Club/Company Secretary (who need not be a Director). The Company Secretary is responsible for ensuring that all legal requirements are met and that correct documentation is filed where appropriate. Further responsibilities include the administration of the Annual General Meeting.

Main Committee

Below the Board is a second tier of administration called the Management Committee. This Committee consists of the Directors plus all the other officers or the Club, including Men's and Women's Club Captains, team captains, Membership Secretary, Fundraising Secretaries etc. plus any other officer that the Directors may from time to time decide is appropriate for the better administration and organisation of the Club. The Main Committee is chaired by the Chairman of the Board of Directors.

The various officers positions of the Hockey Club are detailed below:

Treasurer

The Director responsible for the day-to-day management of the accounts for the Club. This includes the preparation of profit/loss statements as well as the administration of subs and the swift payment of bills. As well as advising the Main Committee on the impact of proposed activities on Club finances.

Club Captain x2 (Women's & Men's)

This position is a representative for each section of the club. Responsible for raising relevant issues faced by the playing sections of the Club and ensuring that all teams within the Club are equally represented. Also responsible for chairing captains meeting and takes overall responsibility for selection. Tasked with trouble-shooting any problems within the teams that cannot be sorted out either by or between the captains. The Women's/Men's Players Representative on the Board of Directors have responsibilities which overlap with those of the Club captains but, in view of the importance of the functions they perform, the constitution of the Club does not require that one person should be both a Players Representative on the Board and a Club Captain (although this is permitted). Indeed, if the Club so wishes, there can be joint Club captains.

Captains x 15 (6 Men's teams, 6 Women's teams, 1 Mixed team, 1 Vets team, 1 indoor Women's team).

Responsible for the day-to-day running and management of the various teams and appointing vice-captains. Additional responsibilities include communicating between the players and the cub, ensuring payment of subs & reporting of results. Also includes liaison with opposition captains about the provision of teas.

Facilities Officer

Responsible for liaison with the clubhouse on all matters to do with the use of facilities. This includes the use of and maintenance of changing facilities, the use of the bar, the provision of teas and attending meetings of the Dulwich Sports Club committee.

Kit Officer

Responsible for the ordering and distribution of all club kit - including playing kit and training kit & goalkeeper's kit. In addition to this the post is responsible for liaison with the kit supplier - Ceelect Sports. This post is also responsible for maintaining a list of shirt numbers to ensure there are no clashes.

Umpires Secretary

Is the first point of contact for umpires appointed by SCHUA, KHUA and SHUA. Responsible for the management of a pool of umpires within the Club. The post is not responsible for the organisation of umpires for specific matches but is expected to help individual captains with finding an umpire. Additionally, responsible for the development and training of prospective umpires within the Club to ensure that the pool is of sufficient size.

Membership Secretary

Responsible for the management of the club database and distribution of club newsletters and other club related information. Primarily, the role is to ensure that that the club has a record of all members and that they can be contacted easily. This position is also responsible for ensuring compliance with any relevant data protection requirements.

Fixtures Secretary x2

Responsible for keeping the leagues and captains informed of fixtures and their times, dates & venues. To liaise with the pitches secretary and captains when rescheduling games and to represent the club to the leagues in any fixture disputes.

Pitch Secretary

Responsible for the booking of pitches for all home games and liaising with the Fixtures Secretaries to ensure they correctly communicated to both the captains and the relevant leagues.

Fundraising/Social Officer x2

Responsible for all aspects of organising all the fundraising social events including quizzes, discos & the annual End of Season dinner.

Website Officer

Responsible for the updating and management of the Club website.

Communications & PR

Responsible for the collation and production of the club's communications, primarily consisting of the weekly match reports, the End of Season newsletter and the fixture book.

Juniors Organiser

Responsible for the overall administration of the Club's junior hockey coaching.

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